About the Decision Making Plenary
The Decision Making Plenary (DMP) is the session where BiCon makes decisions about things like who’s going to run BiCon in future years, any bi projects that BiCon might help to fund and whether any changes need to be made to the BiCon guidelines and how BiCon works. It’s also the place where BiCon Continuity Limited reports back on the work that it’s done throughout the year.
The DMP is important because BiCon makes its decisions as a whole community and everyone present at BiCon should be able to contribute to those. Because it’s so important, it’s never scheduled against other sessions, which allows everyone at BiCon to attend. This year it’s on Sunday morning.
The agenda for the DMP will be published by Friday evening at BiCon after the pre-DMP meeting. Please do read it if you’re intending to come to the DMP as things run more smoothly if everyone knows in advance what’s going to be discussed.
The DMP will have live subtitles.
The pre-DMP session
The agenda for the DMP is set at an earlier session, the Pre-DMP session on the Friday. This allows the issues to be discussed in a smaller, more manageable group, where suggestions can be made and the ideas may be refined. It also allows the issues to be publicised on on the web site and elsewhere so that BiCon attendees know what’s coming up at the DMP.
It’s intended to be friendly and helpful to anyone who wants to raise an issue at the DMP, rather than discussing the merits of the idea itself.
Anyone wanting to raise an issue at the DMP, or to put in a bid to run a future BiCon, should attend the pre-DMP or send a representative. If you can’t make the pre-DMP session for any reason, and can’t find someone to go in your place, please email the BiCon organisers in advance at email@example.com so that we can put the item on the agenda.
If the issue you want to take to the DMP is more than a short question or a yes / no vote, you may want to write a submission and share this at the pre-DMP. If you want people to read this ahead of the pre-DMP or you want community input, writing a short submission and emailing it to the BiCon organisers will mean they can share this for you so people can read it and be familiar with what you are proposing ahead of any votes.
With BiCon being online this year, and discussions already happening in various online spaces, we’re expecting a lot of the likely agenda for the DMP to be known well in advance. Therefore, we encourage BiCon attendees to submit ideas they want to vote on well in advance of BiCon to firstname.lastname@example.org , and to watch out for announcements and discussions about the agenda throughout August.
Any time before Fri 20 August: anyone can submit ideas for discussion on the agenda to email@example.com
Some time in early August: a preliminary agenda will be published, and there will be one or more scheduled discussions of the items in the run up to BiCon
Friday 20 August, 14:00: pre-DMP
Friday 20 August, evening: final DMP agenda published
Sunday 22 August, 10:00: DMP – double session with a ten-minute break in the middle.
The BiCon Guidelines
The BiCon guidelines, originally written and agreed at the 1998 BiCon, are guidelines describing what BiCon is and how it should be run. They’re intended to make things easier for teams running BiCon rather than being restrictive and to make sure that any BiCon covers the basic requirements for content and accessibility. Occasionally they get added to and amended at the DMP.
The full text of the BiCon guidelines is available on-line at https://bicon.org.uk/for-
Notes by David Matthewman, who will chair the DMP.